Belgium dependant visa

Here is a brief documentation of the process and the required documents in case you have a dependant to travel with you (assuming you are on work permit).

First of all, please note that the documents required may slightly vary depending on the firm for which you work.

Documents required1. Your’s and your dependant’s Police clearance certificate issued by the Passport Office in India.
2.Your’s and your dependant’s medical certificate issued by a Government Hospital recognized by the Consulate General of Belgium.
3. Your marriage certificate in case you are taking your Wife/Husband.
4. Your’s and your dependant’s certificate of birth issued by the City Corporation or Muncipal Office or Taluk office.

Where do you get these documents?Documents listed in point 1 and 3 are mandatory documents whereas documents mentioned in point 4 may not be asked if you are processing your dependant’s visa outside your company by yourself.

The police clearance certificate should be obtained from the Regional passport office in your state (nearest city or state capital would have a passport office).
The medical certificate will be issued by a Government Hospital recognized by the Consulate General of Belgium. The list of Hospitals may be available with your employer or the Consulate General of Belgium at Mumbai.

In case you are from Bangalore, you can get the medical certificates from St.John’s Hospital at Hosur Road. This will cost Rs.3000 per person for 2 certificates and Rs.2500 for one certificate.

The Marriage certificate will be issued by the Registrar of Marriage at your locality/City.

Lastly and importantly make sure you have birth certificate of you and your dependant’s as some communes in Brussels will ask for it.

What do you do with these documents before submitting your visa application:
Get all your certificates except medical certificate legalized by the state government and the Ministry of External Affairs, Government of India.

Then submit these documents with visa application form to the VFS (this is the private company that has tie up with Belgium consulate for visa processing). You can check for more information on http://www.vfs-be-in.com/documents-bombay.aspx

Note:After you arrive at Brussels, you need to go to your respective muncipal hall (called as commune as in French and Gemeente in Dutch) and register within 8 days of your arrival. A commune here means a town hall which is similar to the corporation offices at Bangalore.

Some communes might ask for translation of your marriage certificate from English to French. That should be a sworn translation which is an official document that should be notarized and submitted to commune. Translation and notarization can be done at the Palais de Justice, Louise. This is the court of Belgium. The translation would cost you 65-80€. The notarization is free of cost.

Once you appear before the commune and produce all your legalized documents, you will be given an appointment; the date and time at which the police will come to your house for verification. The you will receive your white card in about 2 months(may take more time also).

In case you have your residence card also you need to follow the same procedure as your dependants have to be registered at the town hall.